Become A Vendor

How To Become a Vendor

Thank you for your interest in becoming a vendor at the Duncan Farmers’ Market. We are not currently accepting applications from new vendors. We will make an announcement on our social media channels when we are calling for Expressions of Interest from new vendors.

Duncan Farmers’ Market welcomes Vendors from around Vancouver Island. While priority is given to farmers, producers and artisans in the Cowichan Valley, we are always looking for vendors with unusual and unique products.

Here are the steps to take before becoming a vendor:

  1. Review our Vendor Guidelines before applying. These give a brief overview of our Rules and Regulations.
  2. Complete and submit our Expression of Interest form (currently closed).
  3. Applications are reviewed by the Board of Directors, and short-listed applicants will be contacted for an adjudication
  4. Candidates who pass the adjudication stage will be invited to complete the registration process and select market dates for attendance.  There are three Market Sessions each year: Spring/Summer (April through October), Fall (November & December) and Winter (January through March). 
  5. All approved vendors will be on probation for the first year and can attend the market on a drop-in only basis. Following probation, vendors can apply for a Full-Time space within the market should space become available. 
  6. Vendor fees vary based on the length of the session and are set by the Board of Directors each season.
  7. Vendors will need to provide proof of liability insurance and additional insured as is required by our Downtown partners.
  8. Please contact our Executive Director if you have any questions about the process at info@duncanfarmersmarket.ca.

Insurance Information

The Duncan Farmers Market carries general liability insurance, but individual vendors are NOT insured for their products or operations during market hours under this policy. Our general liability policy ONLY covers the activities of the managers, employees, volunteers, officers, and directors of the Duncan Farmers Market within the scope of their duties for market operations.

The Duncan Farmers Market requires that all vendors carry liability insurance for their products and business operations during market hours and that Duncan Farmers Market, among other, is added as an additional insured on the policy. All vendors of Duncan Farmers Market are required to show proof of this insurance before vending at the market.

If you have any questions please email our Market Manager. For more options visit our Contact Us page.

Regulatory Requirements

If you are selling food from a cart or trailer you must be inspected by Island Health and obtain a Permit to Operate. If you are a higher-risk food vendor and you have a commercial operation, we must see your Permit or License to Operate. If you use someone else’s approved commercial premises, you will need a Letter of Confirmation from Island Health.

If you are a small-scale producer, you may be asked to provide pH testing results from an approved laboratory. The market manager or local health authority may request further evidence that the food is lower-risk.

Vendors wishing to sell lower or higher risk food items at the Duncan Farmers Market need to abide by the Temporary Food Market Guidelines published by the Provincial Health Services Authority. To determine whether a food is low or high risk, please download the Pocket Guide for Temporary Food Markets, which is published by Island Health.

Those wishing to sell higher risk food items at the Duncan Farmers Market are required to complete an Application for the Sale of Higher Risk Food at Temporary Food Markets and submit it to the local Health Protection and Environmental Services office. 

Application Forms

An announcement will be made on our social media channels and website when the Duncan Farmers’ Market Board is accepting Expressions of Interest  rom new vendors.

Become a Vendor!

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